Welcome!

Our swim team is a 100% volunteer-run organization, and successful meets depend on the participation of our families. 

📎 Detailed Instructions on how to sign up to volunteer in SwimTopia:
https://help.swimtopia.com/hc/en-us/articles/200783598-Meet-Job-and-Athlete-Sign-up-for-Parents

Volunteer Expectations

• If your swimmer is competing, you must fill a volunteer role.
• Many half-meet jobs available (great for families with young kids).
• Parents can split a full-meet job (one covers first half, one covers second half).
• Home meets require ~30 volunteers.
• Away meets require fewer volunteers, but still need:
  • Timers
  • Clerks of Course
  • Stroke & Turn Officials

Special Training Roles (Optional)

Positions requiring certification:

• Stroke & Turn Officials
• Starters
• Referees

Please let us know if you are interested.   We will set you up with training and shadowing opportunities.   Please considered helping us grow our team of officials!

Volunteer Job Descriptions (No Training Required)

Timers (Full Meet)

• 9 volunteers per meet
• Stand entire meet (best view of races!)
• Use stopwatch (some even auto-start electronically)
• Stop watch when swimmer touches wall
• One timer records times and gives sheet to Card Runner
• No need to reset watches at home meets as we use the Dolphin timing system

👉 Perfect for new parents — just push a button and the pool view is great!

Clerk of Course – Parking Lot (Half Meet)

• 2 per shift / 4 total
• Organize swimmers into correct heats
• Especially helpful for younger swimmers
• Walk swimmers to pool deck in order
• Use meet sheet + clipboard

Clerk of Course – Pool Deck (Half Meet)

• 1 per shift / 2 total
• Line swimmers up behind blocks
• Ensure swimmers are in correct lane/heat
• Work alongside Coaches in Training
• Use meet sheet + clipboard

Card & DQ Slip Runner (Half or Full Meet)

• 1–2 per shift
• Collect time sheets from each lane
• Deliver to computer operator (in lane order)
• Collect DQ slips from Stroke & Turn Judges
• Take DQ slips to Referee for signature
• Return signed slips to computer operator
• Stay active — lots of walking!

👉 Great if you like to stay moving.

Heat Winner Ribbons (Half or Full Meet)

• 1-2 per meet
• Stand behind timers
• Award ribbon to each heat winner

Concessions (Half Meet – Home Meets Only)

• 2 per shift / 4 total
• Set up concession stand
• Sell food & drinks
• Clean up afterward
• Work with Concession Leads

Grill Master (Full Meet – Home Meets Only)

• 2 volunteers
• Move grill to parking lot
• Grill burgers & hot dogs
• Return grill after meet

Computer Operators (Full Meet)

• 2 volunteers
• Enter race times into meet software
• Print results & ribbon labels
• Pre-season tasks:
  • Set up meets
  • Invite opposing team
  • Seed meet
  • Print meet sheets & lane cards
• League training available
• On-the-job training offered

Parking Attendant (Pre-Meet – Home Meets Only)

• 1 volunteer
• Arrive ~1 hour before meet
• Block off pool parking lot with cones
• Set up no-parking areas (map provided)
• Direct visiting team parking
• Wear safety vest